Reports to: Executive Director and Artistic Director

Max Hours: 160 hrs / year (hours submitted monthly)

Rate: $25/hour

Job Duties and Responsibilities

Acquisition

Consult with the Artistic Director regarding repertoire, versions, timings. Identify sources for performance materials. Recommend materials for acquisition. Handle purchase of materials available for sale. Collaborate with area orchestras for use of borrowed materials if needed. Print performance materials to the specifications identified in the AFM Collective Bargaining Agreement. Negotiate rental and royalty contracts for rented works. Provide full scores for reference and conductor as needed.

Preparation

Assess the condition of Music Library materials and determine whether they are suitable for performance. Repair, improve, or replace materials as needed. Correct publisher's errors. Consult with string principals regarding bowings; transcribe bowings into string parts. Consult with conductor regarding edits or cuts; transcribe markings into parts. Prepare, print, and distribute practice materials as needed. Provide services to Artistic Director and Orchestra members (answering questions, copying or enlarging parts, etc.)

Additional responsibilities

Attend production meetings with Orchestra management. Re-shelf parts and scores following each concert cycle. Package and return all borrowed/rented materials; provide copies of concert programs to publishers involved. Maintain Music Library and update Music Library catalog as needed. Collaborate with area orchestras for use of CSO materials; track borrowed materials and re-shelf when returned. Prepare audition materials as needed, in consultation with the Music Director and relevant Union and Orchestra personnel. Provide budget information to the Executive Director or Board as requested.

Overview

We are seeking a dedicated and organized Stage Manager to join our small but passionate orchestra team. With a season comprising 4 to 8 events, not including rehearsals, the ideal candidate will be instrumental in ensuring the smooth execution of all performances. This role is pivotal in coordinating between musicians, technical staff, and venue personnel, ensuring that every aspect of the production is harmonious and meets our high standards of excellence.

REPORTS TO: Executive Director and Artistic Director

MAX WORK TIME: 160 hrs / year

Key Responsibilities:

Coordinate and manage all on-stage activities during concerts, rehearsals, and special events.

Liaise with the executive director, artistic director, musicians, and technical teams to ensure clear communication and effective execution of each performance.

Oversee the setup and breakdown of the stage, including safe transport, delivery and placement of instruments, chairs, stands, and any other equipment.

Manage backstage areas, ensuring a safe and efficient environment for all personnel.

Maintain and update stage plots and cue sheets for each performance, ensuring all changes are communicated effectively to the relevant parties.

Troubleshoot any on-the-spot issues that may arise during rehearsals or performances, ensuring minimal disruption to the event.

Coordinate with venue staff to ensure compliance with all venue requirements and regulations.

Assist in the scheduling of rehearsals, sound checks, and performances, ensuring optimal use of time and resources.

Ensure the care and proper handling of all musical instruments and equipment.

Qualifications:

Proven experience as a Stage Manager or in a similar role within a live performance environment; experience with orchestral or classical music settings is highly desirable.

Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously under tight deadlines.

Excellent communication and interpersonal skills, with the ability to work collaboratively with a diverse team.

A keen eye for detail and a problem-solving mindset, capable of anticipating and resolving issues before they impact the performance.

Flexibility to work irregular hours, including evenings and weekends, in line with rehearsal and performance schedules.

A passion for music and the arts, with a commitment to maintaining the high artistic standards of the orchestra.

Compensation:

$20 per hour, commensurate with experience.

Application Process:

Interested candidates should submit a resume and a cover letter detailing their experience and why they are a good fit for this role. Applications should be sent to contact@catskillsymphony.org. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and play a pivotal role in bringing beautiful music to life. We look forward to welcoming a new member to our orchestral family who shares our dedication to excellence and passion for the arts.

If you feel you have the qualifications to apply for one of these positions, please email us with you resume! Click the Button at the bottom to Reach Out.